Monday, November 14, 2016

What To Bring To A Planner Event or Planner Meetups


For those who have never attended a planner event, here is some information on what to bring with you to a planner event or planner meet up.  This is just my list suggested items and keep in mind that everyone has their own favorite list of items to take to an event.  Also, what you bring to an event can vary.  I recently went to the My Prima Planner Launch Event in Temecula, California, which provided us with our choice of their new My Prima Planners.  So the items of I brought vary differently from what I would have taken to other planner events and meetups.



My first recommendation is to bring your planner and some pens.  Since each planner is made of its own unique paper, the type of pen used in a planner will vary.  When I take my “Happy Planner” to an event, then I can take pretty much any type of pen, which includes permanent markers, because the paper is so thick.   My Hobonichi planner is made of Tomoe River Paper, which is strong and bleed resistant.  However, I can see the shadow of some ink on the back of a page.  So I use gel pens and other lighter inks on it.  The Tomoe River paper is rather thin, so I also use a pencil board to keep from imprinting onto the following page (if you press hard with your pen or pencil it will leave an indention on the next page).   This also helps if you are testing out new inks. 


If you are new to planning, I can happily recommend PilotFriXion Pens.  They are erasable (be gentle while erasing if your paper is thin).  They also have a line of highlighters that are erasable too.  I love using those on my college school books, since I tend to resell those at the end of the semester.  Pilot also has a line of stamps called the Pilot FriXion Erasable Stamps that include a wide variety of images including holiday, meals, birthday and many more.




Amazon carries a Pilot FriXion Erasable Stamp set of 30 different images.  Since the FriXion pens and stamps work on heat (the process of erasing causes a heat reaction), then don’t be surprised if you leave your planner in a hot car and find some of your entries have disappeared. I left mine in my car on a 105° day (so it was pretty hot in the car) and I did have some entries fade.  I did some research and found that some people put the planner in the freezer and are able to recover some of their entries.  It did not work for me but maybe that was because it was my Hobonichi (which is thinner paper).  So keep that in mind if you use the FriXion Pens.

As you can see, the supply list can be varied in accordance to the planer and how each person uses it.  I often attend planner meetups at my local Michaels and/or JoAnns Craft stores.  Those events are usually only two hours long so I take a lot less supplies with me.  I try to make all my supplies fit into one of the "Me and My Big Ideas" Striped Storage Cases.

So here is a list of some items that you might consider taking with you to your first planner meet up.

Planner Meetup Essentials:
  • Planner
  • Pens / pencils 
  • Washi Tape (I wrap my washi tape onto used plastic gift cards so that I can carry a large selection while still using only a small amount of space in my tote bag.)
  • Adhesive
  • Stickers
  • Tweezers (To make moving stickers around easier)
  • Scissors
  • Sticky Notes


All Day Planner Events:
Additional Items if you’re going to an all day event or have more room in your planner tote bag:

  • Portable Paper Cutter
  • Hole Punch
  • Rubber Stamps
  • Stamp pads
  • Snacks and water (some places don’t allow other types of beverages)


Swap Items:
Some meetups have swaps (don’t worry the planner meetup usually will state if there is a swap or not):

  • Swap Items (check with host as to how many you need to bring).
  • Container to Hold Swap items you will receive.
I recommend a box like in the photo below because it makes it easier to carry and is great to take a quick Instagram picture.


Gift Exchange: 
Some meetups have gift exchanges that are set at a particular value.  I have now attended quite a few different meet ups and can say that it should be planner related.  Here is a picture of some of the items I received in a gift exchange at the @90twins planner event. It was a very generous gift. 

Now participating in a gift exchange can be tricky.  There are always new members who attend gift exchanges and if the host does not specify what should be in the gift exchange you may get something completely unrelated.  If you are picky about your planner supplies, just remember that you don't ever have to participate in the gift exchanges either.  If I am new to a group I will not participate in the gift exchange until I get an idea of what types of items that particular group likes.

Just a thought: I want to share a thought that my mother taught us.  She said that we should accept a gift with grace.  She also taught use that we should never criticize the gift itself, since it could hurt a person’s feelings.  After all, we all have different perspectives of what a planner supply is and what types of supplies we like to use, so we cannot expect another person to know what we would want.  

One of the planner meetups I am going to be attending in December is actually having a collection for new unwrapped toys which will be given to the “Choc Children Hospital Toy Drive”.  They decided that they would do that instead of the traditional swap and gift exchange.  I thought that was a lovely idea to give to others during the holiday time.

White Elephant or Destash Table:
These are my favorites.  Attendees bring planner supplies that they don’t want or need.  This included stickers, adhesives, paper, stamps, journaling cards, pens, and so much more. They are placed on the table to find new owners.  I love donating items to that table because then I don’t have to feel guilty about getting rid of something that does not serve my planner needs.  I know that someone who does want and need it will take it home. 

The great thing about planner events and planner meetups is that the host usually posts a list that offers suggestions of what items to bring with you to the event.  Those are mostly for first time attendees but are helpful just the same.  Also, the price for each event can vary.  I pay a small fee of $5 a year for my meetups membership that covers the cost of postings, etc.  However, each planner event can vary from $15 to $150.  Each one depends on who is hosting the event.  The “My Prima Planner Launch Event” was $120 which included one of the new planners that they were launching, 
a technique or accessory class that was structured to each planner, 
A watercolor mini class offered at the Prima Planner Launch Party!
some fun “make and take” projects, 
My Prima Planner Launch Party Planner Insert Page Project

a planner goody box, 

lunch, dessert, beverages, and wine tasting (for those who wished to taste the wines).  The event was worth far more than it cost.  The location was beautiful and I made some new friends there.

Planner events and planner meetups are a great way to meet people who share your love of planning and learn some new techniques.  I also find out about other future planner events from the people who attend.  They usually have popup shops that give you a chance to see and purchase planner related products.  It really is a fun experience and I enjoy attending them.  If you know of some fun upcoming planner meet ups, please share it by leaving a comment below.

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